Board of Trustees minutes, Ohio University

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among other things, resolved that the Sectretary of this Board be directed to advertise for sale during the year 1899 $10000.00of the Ohio University Certificates maturing on the first of September 1905 in order to refund the $10.000.00 of Ohio University Certificates maturing on the 1st of September 1899- in accordance with this Aet of the General Assembly of the State of Ohio upon that Subject. [?Now?] therefore be it Resolved that this Board does hereby ratify + approve and confirm the action of the Secretary of the Ohio University in all particulars as to the advertising for sale of said $10.000.00 of Ohio University Certificates maturing Sept-1st 1905, and is receiving Sealed bids therefore, and in retaining the [Same?] Sealed until the meeting of this Board on the 25th of August 1899, and the Board thereupon proceeded to open said bids so received and having Canvassed the [same?] do find and determine that Feder. Holtzman & Co. of Cincinnati Ohio, have made the highest [inserted] As to bids on O.U. Certificate [end inserted] and best bid for said $10.000.00 of Ohio University Certificates, maturing September 1st 1905, as aforesaid, and the said Feder. Holtzman & Co. having bid therefore the sum of $10.829.75 it is by this Board ordered and directed that said bid of said Feder Holtzman & Co. for said sum of $10.829.75, be and the same is hereby accepted, and the Secretary of this Board is hereby authorized, and directed to deliver said $10.000.00 of Ohio University Certificates, maturing September 1st 1905, and the Coupons thereto attached, to the said Feder. Holtzman & Co., upon the said Feder Holtzman & Co. paying therefor in cash to the Treasurer of the Ohio University, said sum of $10.829.75, and said Treasurer of the Ohio University is hereby authorized and directed to receive and receipt to the said Feder. Holtzman & Co. for said sum $10.829.75 and said sale of said $10.000.00 to Feder. Holtzman & Co. of the Ohio University Certificates, maturing September 1st, 1905 is hereby fully ratified, approved and confirmed by this Board, their bid being found to be the highest and best bid received, as well as all proceedings now or heretofore had by said Board and its Secretary in and about the sale thereof this 25th of August 1899." And moved

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the adoption of said resolution, which motion was duly Seconded, and a call fo the roll being lead resulted in the following vote: Yeas: Charles w. Super. E H.Moore. V.C Lowrey: L.M Jewett. Charles Townsend - C C. Davidson A. Lene. R.E Hamblin. E.J [?Jones?]. J W Welch: William. E Bundy - J.P. Wood H W. Coultrap. and D. H Moore, being the unanimous vote of all of the members of the Board present at this meeting. Nayes [?none?], and thereupon the Chair declared that said resolution had been unanimously adopted by the Board. ]?Director?] Charles W. Super as President of the Ohio University read to the Board his special report upon various Subjects, which report is herein after fully copied. Mr._ Wood moved that [inserted] Expenditures [end inserted] the Prof of Chemistry be authorized and instructed to expend under the Supervision of the President not to [inserted] Chemical Department [end inserted] exceed 600$ in equipping the chemical department, which motion was duly Seconded and [illegible] adopted. Mr Bundy "moved that J M Welch and L M Jewett as Secretary of this Board be authorized and instructed to prepare a refunding Act in conformity with the former resolution of this Board at its last annual meeting, and that the Committee on Legislation shall present the same to the next session of the General Assembly of the State of Ohio, and urge its passage," which motion was duly Seconded and unanimously adopted. [inserted] Execution of lease to J H. Rardin [end inserted} Mr Wood moved that the President and Treasurer of "The Ohio University" be authorized and empowerer to execute a lease of all of the right title interest and estate of the Ohio University to John H. Rardin his [?liens?] and assigns for the term of 99- years from and after the 1st day of January 1900 - and renewable forever of the real estate described in said lease to which reference is hereby

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made, upon the said John H Rardin his liens and assigns paying to the Ohio University its successors and assigns the sum of $100.00 cash in hand, and an annual rental of $125 per year on the 1st day of January during each and every year of the term created by said lease or any renewal thereof, which motion was duly Seconded and a call of the roll being lead, resulted in the following vote: Yeas C.W. Super. L.M. Jewett. Charles Townsend. A Lene. R.E. Hamblin -E. J. Jones. W. E. Bundy - J.Pl Wood. H. W. Coultrap. D. H. Moore - 10- Nays-: E. H Moore. V.C. Lowrey - CC Davidson - and J. M Welch - 4 - and thereupon the Chair declared that said motion had been duly adopted by a majority of the Board: [inserted] Additional Appropriation to C.M Copeland [end inserted] Prof. C. M. Copeland appeared before the Board and state that additional funds will be needed to equip his department. Mr. Jones moved that an additional appropriation of $285.00 be allowed for the equipment of Mr. Copelands department, which motion was duly seconded and unanimously adopted. Mr Davidson offered the following resolution to wit: [inserted] Expenditure by President as to advertising [end inserted] "Resolved that. Pres- Super be authorized to expend a sum not exceeding four hundred dollars for advertising the claims of the University for the Coming College Year, and that the President report to this Board at the next meeting as to the manner of such advertising and the amount of money expended."; Motion was duly seconded - and moved its adoption which motion being put to the Board was unanimously adopted. [inserted] Expenditures by Finance Committee [end inserted] Mr Bundy moved that the Finance Committee have discretion in incurring the liabilities stated in the special report of the President upon the following subjects. (1) The College paper. (2) Books. (3) Studio of Miss. Stinson. (4) The Summer Term, which motion was duly seconded and adopted.

5 [inserted] Election of Janitor [end inserted] Mr. Jewett moved that J. T. Dailey be re-elected as Janitor of the Ohio University, until the further order of this Board at a salary of 40$ per month, which motion was duly seconded. Mr Wood moved as an amendment to said motion to strike out "$40.", and, used in lieu thereof "$45", which amendment to said motion was duly seconded, and being put by the Chair to the Board was lost, and said motion was then put to the Board and adopted [inserted] Election of Asst Janitor [end inserted] Mr. Jewett moved that John F. Bean be re-elected as Assistant Janitor of the Ohio University at a salary of 35$ per month until the further order of this Board, which motion was duly seconded and adopted. [inserted] Repairs of Ladies Hall. [end inserted] Mr Wood moved that the Committee on Ladies Hall be authorized to make such repairs as they may deem necessary subject to the terms and conditions contained in the lease of said Ladies Hall, which motion was duly Seconded. [inserted] and adopted. [end inserted] Mr. Jone offered the following resolution to wit: [inserted] Committee on College Campus [end inserted] "Resolved: That Maj Welch and L.M. Jewett be appointed a special Committee on College Campus and adjoining Streets and side walks, with authority to make reusable expenditures to place and keep the same in proper condition" and moved its adoption, which motion was duly Seconded and adopted, and said resolution was declared by the Chair to be duly adopted. A letter to the Secretary from G. W. Boyce an absent member of the Board was read, and on motion duly seconded and adopted the Secretary was directed to write Mr Boyce a letter expressing the Congratulations of the Board to him. [inserted] Rev. Francis Hornbrooke degree of "D D". [end inserted] Mr. Jones moved that the degree of "D." "D" be conferred upon Rev. Francis. Hornbrooke of Newton Mass. which motion was duly seconded

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and adopted.

[inserted] Bond of Treasurer. [end inserted] M Jewett presented to the Board the Bond of A.J. Frame as Treasurer of the Ohio University for the ensuing Year, and on motion duly Seconded and adopted said Bond was approved and accepted and ordered to be placed on file. [inserted] Bill of Athens village [end inserted] One motion of M Jewett duly Seconded and adopted the bill of the Incorporated Village of Athens Ohio for One half of the expense of grading to the "Park" South of the College Campus amounting to $11.12 was approved allowed and ordered to be paid. Major Welch offered the following resolution to wit: [inserted] Resolution as to furnishing Natural Gas. [end inserted] "Resolved: That the specification following be added to these heretofore adopted for furnishing natural gas for use by the University viz: That a failure for three Consecutive days to furnish a sufficient ammount of the gas for the proper heating and lighting of the several college buildings shall work an immediate forfeiture of the contract. That the contractor for furnishing natural gas shal be liable for all increased cost of natural gas, or other fuel, including cost of extra labor, casued by a failure to furnish gas according to the terms of his contract. That the contractor shall be required at his own cost, to lay a high pressure line, connecting all the college buildings direct with the high pressure supply"; And moved its adoption, which motion was duly seconded and adopted unanimously. [inserted] Expenditure of 1200$ a/c of Chemical Dept. [end inserted] Mr Jones moved "that the Finance Committee be authorized to expend an additional sum not [crossed out] not [end crossed out] exceeding $1200.00 to equip the Electrical department provided a credit of 12 months with interest can be procured from dealers in such

7 supplies" which motion was duly Seconded and unanimously adopted. [inserted] Election of Miss. Van. Vorles to musical Dept- [end inserted] Mr Bund moved that Miss. Nellie. H Van Vorles be elected as an Assistant in the musical depoartment of the Ohio University at a salary of $500.00 per year commencing Sept 12th 1899 in accordance with the suggestions and recommendation. Contained in the Presidents Special report, which motion was duly Seconded and adopted. [inserted] Opening bids-for Natural Gas [end inserted] Mr Bundy moved that we proceed to open bids received for Natural gas, and take up that Subject and award the Contract, which motion was duly Seconded and adopted. The Agents of the respective bidders appeared before the Board and made explanations in regard to their bids, and the subject was discussed at some length, and the various bids carefully canvassed by the Board. Mr Wood moved that the Board go into Executive Sessions, which motion was duly Seconded and adopted. Mr Hamblin moved that the bid of The Athens Gas Light and Electric Company a corporation, be accepted for lighting and heating the buildings of the Ohio University with natural gas upon the terms [inserted] Same Subject- [end inserted] and conditions stated in said bid, and the resolution now and heretofore adopted ,the same being the lowest bid which motion was duly Seconded and adopted by the Board by the following vote: Yeas: Super. [Lowrey?]- Davidson- Lene. Hamblin, Jones, and BundyMessrs Jewett Welch Wood and D.H. Moore not voting, and thereupon the Chair declared the said motion had been duly adopted. Mr Jones moved that the President in behalf of the Ohio University be authorized and directed to enter into a Written Contract with The Athens Gas Light and Electric Company in accordance with the terms

8 and conditions of its bid and the resolutions now and heretofore adopted by this board upon the subject of lighting and heating the building of the University with natural gas, which motion was duly Seconded and adopted. On motion duly Seconded and adopted the Various Subjects contained in the Presidents Special report was carefully considered by the Board, which Special report is in the Words and figures following to wit; "Gentlemen of the Board. As this is a called meeting is very brief, and only presents such matters as are pressingly important. I tried in summing up the appropriations made at the last meeting that they amount to $25,565.00. To this the Committee appointed to confer with Miss. Van Vorles adds $500.00. To this sum I should like to have the Finance Committee authorized to expend not more than $5.000.00 for the following objects. (1) A college paper, of such a publication be found advisable. (2) For advertising in such ways as may seem most judicious. (3) For next years Commencement, in order that it may be the best we have had for years. (4) For the chemical department. (5) For providing for a Summer Term next year that will draw not only all the teachers of Athens County, but some from the neighboring Counties. (6): For further equipping the Studio. (7) For books and periodicals. (8) For other current expences. I have recently made an examination fo the proportion of teachers to the students in a large number of Colleges in this State and in other States, and I find that We have more students to each teacher or professor than any other institution with which I am acquainted. I have also to report that in virtue of authority conferred upon me at the last meeting I made a beginning to furnish the Trustees Office, and the Presidents Office, but the work

9 has not been completed because it is not essential, and the finances hardly seemed to warrant going any further at present. I regret that I do not feel justified in making a recommendation for the Principalship of an [illegible] department. I have the names of Several promising candidates, and the place aught to be filled as soon as possible, but our treasury seems at present unable to bear the additional burden. I hope that this unfortunate condition of things can be remedied in the course of the present year. I also call the attention of the Committee on Legislation to the importance of getting at least a small appropriaton from the General Assembly next winter. Respectfully Submitted. C.W. Super" On motion duly Seconded and adopted the Board adjourned [?without?] day-

Attest L.M Jewett Secretary

10 Office of The Board of Trustees of the Ohio University Athens Ohio June 18th 1900. 2 P.M [inserted] Annual Session Board. 1900 [end inserted] The Board of Trustees of the Ohio University met in annual Session this day pursuant to written notice to all of its Members at its Office in the Administration Building in Athens Ohio. A call of the roll of the members of the Board was had which showed the following members of the Board present to wit: C.W.Super President, L M.Jewett Secretary, V.C. Lowrey, A. Leno. J E. Benson. E.J.Jones. J. M. Welch, William. E. Bundy, J.P.Wood, F.C Whiley, D.H. Moore, Thomas Blackstone, Israel M. Foster. T.R. Biddle and H.W. Cultrap, being more than a quorum of said Board, nine members therof Constituting a legal quorum thereof. The Secretary [inserted] Approval of Minutes [end inserted] read to the Board the minutes of the June meeting 1899, and the minutes of the meeting of August 25th 1899, and on motion duly Seconded and adopted the same were duly approved and confirmed by the Board. Mr Wood moved [inserted] Committee on Resolution as to death of [?Hn?] E.H. Moore and [?Hn?] Charles Townsend. [end inserted] that a Committee of three, to be appointed by the Chair, be appointed by the Chair, [crossed out] be appointed [end crossed out] to draft appropriate resolutions as to the death of [?Hon.?] Eliakin H. Moore, a former member of this Board, which motion was duly Seconded and unanimously adopted the Board by a rising vote, and the Chair thereupon appointed as that Committee .J.P. Wood. I.M. Foster and E.J.Jones. Mr. Wood moved that a committee of three be appointed by the Chair to draft appropriate resolutions as to the death of Hon. Charles Townsend a former member of this Board, which motion was duly Seconded and unanimously adopted whic a rising vote, and the Chair appointed as that Committee - L.M. Jewett. V.C. Lowrey and W.E Bundy. [inserted] Resignation of J.T. Dailey as Janitor O.U [end inserted] A letter was read from J. T. Dailey tendering his resignation to the Board as janitor of the Ohio University. M. Jewett

11 moved that his resignation be accepted, which motion was duly Seconded and adopted. President Super read in to the Board his annual report which is hereinafter copied. [inserted] Expenditure of 125$ by Pres [end inserted] On motion duly Seconded and adopted the President, under the direction fo the Finance Committee was authorized to expend the sum of $125.00 as recommended in the annual report of the President. [inserted] Appointment of Ways + Means Com [end inserted] Mr Whiley moved that the subject of expenitures for the ensuing year be referred to a Committee of Ways and Means of five memeber to be appointed by the Chair, of which Committee the President [crossed out] the president [end crossed out] shall be a member, which motion was duly Seconded and adopted, and thereupon the Chair appointed as that Committee Messrs. Whiley, Wood, Moore and Jones, the President being a member thereof by the terms of said resolution. [inserted] Election of Teachers and Employees by ballot. [end inserted] Mr Moore moved that hereafter we elect all officers teachers and employees of this University by ballot, which motion was duly Seconded and adopted. [inserted] Treasurers Annual Report. [end inserted] On motion of Mr Jewett, the Treasurers annual report was referred to a Committee of three, to be appointed by the Chair, for consideration, examination and report, which motion was duly Seconded and adopted, and thereupon the Chair appointed as that Committee Messrs Davidson, Hamblin and Foster. [inserted] Auditors Annual Report [end inserted] On motion duly Seconded and adopted the Auditors annual report was referred to the same committee for examination and report. [inserted] Ladies Hall Report [end inserted] On motion duly Seconded and adopted, the report of the Ladies Hall was referred to the Ways and Means Committee for examination and report. On motion of Mr. Lowrey duly Seconded and adopted, Messrs.