UNC Papers

[in pencil] APRIL 10. 1797

[handwritten:]

Mr Alves,

In answer to the question proposed to us by you with respect to a Bond on Philemon [Hasps?], the [undertaken?] of the Chapel at the University, which is at present held by General Person and which he, Genl Person, wishes to pay to the Trustees in part of his donation of five hundred pounds towards building the said Chapel, we have to Say; that as that donation is a part of the funds of the University it is not strictly speaking within our province to direct you to receive any other payment than Cash; nevertheless, when we reflect on the liberality and on the manner of Mr Person's donation and remember, that it is through his bounty that he has become indebted to the Trustees, we feel every wish to accommodate him; and therefore have no hesitation in advising you (so far as this matter rests with us) to receive the [Bond?], on General Person's endorsing it in such manner as to make himself liable in case of the failure of Mr Hodges.

Walter Alves

John Haywood

N W Davie

James Hogg

[ ? ] Apl 10th 1797.

Gavin Alves Esqr.

Treasr. of the Funds

of the University [of North?] Carolina

NewBern 5th July 1797

Sir

This will be handed you by Mr Perrin the french gentleman, whom General Davis requested me to speak to, to get him to go up to the University to teach the young gentlemen to dance.

From what General Davis has written to me on the subject, and Judge Sitgreaves has mentioned to Mr Perrin, he has agreed to go up, and will set off tomorrow. His intentions are to aportion the number or Scholars he will be able to get, and in what manner he can board himself & his son, a boy of about six years old.

He does not undertake to teach the english dances but, the minuet, & french dances such as cotillions [congos?] &c &c. his terms are two Dollars pr. month for which he teaches three afternoons in each week. General Davis supposes he may get between fifty & sixty scholars at the University, and Judge Sitgreaves informs him that he thinks probable he may have a tolerable good school at Hillsboro

Mr. Caldwell

Principal Professor

in the Univeristy of No. Carolina

Favored by Mr. Perrin

accomadation does not appear to exist between Mr Richards and Mr Deleany, it seems to me, but in this I may be mistaken, that two Tutors are sufficient for the prepratory school without [ ? ]ing the scholars to any disadvantage; if assistance is necessary the mode proposed by Mr Hogg is certainly the most elegible that could be adopted; you can judge with justice and precision what these gentlemen can and ought to do, and I beg you to give me your opinion -- In the mean time, as no Board has met, we now leave it to the Faculty to manage the matter in the best manner they are able.

I was in great hopes that the board would have met on the 16th of July so that an ordinance would have passed on

[Dec. 4, 1797]

Report

Treasurer of the University of North Carolina In the semiannual meeting of the board in July last, the Treasurer had prepared a Report to belaid before them; but on account of the small number of trustees there present, it was not deemed necessary to be presented. He has therefore -tracted from the same from the said Report such parts thereof, as may merit the attention of the Board, and has added such other metters as he believes may afford them any information

The Treasurer reports, that agreeably to the direction of the Board at their last annual Meeting, he wrote to Mr Slade Attorney for the District of Newbern, requesting him to declare his intention with respect to his continuing to act as Attorney, and also to deliver to the Treasure all such bonds and Monies as has been received by him in that capacity. By his answer which accompanies this Report, the Board will perceive, he intended to have resigned his appointment in July. In May last the Treasurer recieved from him in bonds 680,,16,8, and in cash $125, amounting to 805,168. By his ccount of collections ... it appears that the whole of his receipts, as well for the sale of (Esehealted) Property as for donations, including Bonds, amounts to 881,101, and that he has disbursed 49,91. The Treasurer has entertained hopes of effecting a final settlement with him in the semiannual Meetin; but has been disappointed, having recieved from the said attorney no infomration since the month of May. He is now also unable to say whether Mr. Hade has since that time acted under his appointment.

The Treasurer further reports, that he has recieved from Gen. Thomas Person the sum of Five Hundred pounds, in full of his donation towards building the Chapel on Person Hall; and who a further sum of twenty five pounds as an additional donation. Gen. person being desirous of having the direction of the appropriation of this last mentioned sum, the Treasurer gave him a receipt to that effect. In this sum of Five Hundred and Twenty five pounds is included a Bond due by Mr. Hodges undertakes of the Chapel, and William Hallier, a mounting with intrest to the 12th of April last, to 273,, 19,,4. On this bond being endorsed by Gen. Person to the Trustees, the Treasure was directed to give him a recepit for as part of his Donation.

The Treasurer further reports reports, that he has made a settlement with judge Stone late attorney for the district Edenton, on which there appeared to be due to him for commifsions (after giving him credit for sundry [arrearages?] delivered to Mr. Miller succeeding Attorney, which are changed in the books of the Treasurer to the account of the said Attorney) the sum of 5,13,4. For this sum the Treasurer obtained Judge Stones receipt, as appears by the account settled, and entered the same to the credit of a bond due by John Hagan David Stone. In order to simplify his accounts and render them less liable to confusion, the Treasurer thought it most advisable to order this as a Cash transaction. Judge stone in his report

returned to him by the Treasurer, the whole amount due by them at the date of his last report would be £2230,,4/. From this sum is to be deducted the amount of Bonds received from him viz. £1988, which would leave in his hands at the date aforesaid, a balance of £242,,4/. - It will however occur to the Board, that Mr Hills' account remained at that time unadjusted, as was observed in the Treasurer's report, and therefore that the above mentioned sum of £777,,10/8 could not be ascertained as the true Balance then due. For the same reason the Treasurer cannot with certainty say that the sum of £242,,4/. as stated above, is the true balance now due, as Mr. Hills' acct. has never yet been passed on by the Board, and still remains unsettled.

The Treasurer understands from the Attorney for the District of Hillsborough, that his other engagements, which necessarily demand his attention, have hitherto prevented him from collecting sufficient information of the affairs of the Trustees in that District to enable him to make a satisfactory report thereon; But such as he had obtained he would communicate to the Board at this Meeting.

The Treasurer further reports, that he has received from Col. Shepperd, Commissioner for the District of Hillsborough, in cash £439.5/. and in Bonds £1755.2.3, amounting in the whole to £2194.7.3. As he has not yet been furnished by the said Commissioner with his account of receipts and disbursements, he is unable to ascertain the total sum of sales of Confiscated Property in that District, or to shew the nett proceeds of what has been sold.

The Treasurer further reports, that in July last, he was about to effect a settlement with Col. Osborne Commissioner of the Districts of Salisbury and Fayetteville, agreeably to a statement of the sales of Confiscated Property in those Districts, delivered to him by the said Commissioner which amounted to £6919.5.1 as reported to the Board by the Treasurer in December last _ But on further examination, it appearing to the said Commissioner and the Treasurer, that some small mistakes in that state-ment had been overlooked, the Treasurer again returned it to Col. Osborn to be corrected, and it has not since then been in their power to complete the settlement.

The Treasurer further reports, that he has received the whole of the interest, as also reimbursement of principal, due on the Stock in the funds of the United States from the 1st of October 1794 to the thirtieth September last in [?] [?] 345.71. Dollrs equal to £172.17.1 _ He submits to the Board whether it would not be advisable to transfer the Stock of the University from the Books of the Loan Office of this State to those of the Treasury of the United States.

He has been informed there would be less trouble and inconvenience in receiving the Dividents from Philadelphia than from Edenton; and as he understands that the Board, at their meeting in Fayette in passed an Ordinance, directing their Treasurer to fund such sums of Money annually as could with convenience be spared for that purpose; he thinks that business could be transacted to more advantage in Philadelphia than here _ As he had supposed that the Board would proba-bly contemplate such a measure, he had written to Philadelphia to engage an Agent for that business, and has been informed that a Gentleman in that place, Mr John Story, will undertake the management of it.

In

In case the Board think proper to make such transfer, he will thank them for their instructions.

The Treasurer further reports, that the whole of his receipts since the 10th of December last, the day on which he settled with the Committee appointed by the Board, amount to £3928,,8,,5 and his payments to £2520,,1,,10 which, with [illegible] the sum remaining on hand at that day, [illegible] £1028,,13,,9, will have in his hands at this date a balance of £2637,,0,,4.

Altho' the Treasurer cannot, from what is above said, lay before the Board a full and complete statement of the Funds of the University, yet as far as can be at the present ascertained, he believes the following to be correct. It is however to be observed, and it must appear evident to the Board, that while there re--mains one account unsettled, a difficulty which he has industriously endeavor--ed to removed, no statement can be obtained but what must meet income measure be defective.

Cash on hand as aforesaid Bonds for Confiscated Property 142 due for 1797 1798 1799 Bonds for Confiscated Property 142 due for 1797 1798 1799 Other Bonds now due, including Mr. Hodges' Donations In the District of Halifax Hillsborough Fayetteville Newbern Wilmington Interest of the funded Stock, including reimbursement of Principal due the 1st of January [Dr?] 1798 $45.85 equal to Adlai Osborn [illegible] for Salisbury and Fayette about Adlai Osborn Attorneu for Salisbury Morgan For Escheated Property Arrearages and Donations John Whitaker Attorney for Halifax William Hill late Attorney for Wilmington forbonds delivered him Joshua G. Wright Atto for Wilmington for Bonds delivered him [table]

7 Besides the lands abovementioned, Here are others in the District of Wilgmington for which suits have been instituted by the late Attorney , as appears by the list annexed to his repost of December 1796.

The Board is aware, that for far the greatest part of the Escheated Property above specificed, adverse claims have been exhibited which with respect to some, may perhaps destroy the right of the Trustees thereto: but the the Treasurer deemed it his duty to give them this Statement with a view of showing to them the amount of such Property as it is supposed they are intitled to claim.

In regard and to the lands of George Weir, the Treasurer begs leave to observe, that to him there appears to be a difference between the Report of Committe and the resolution adopted by the Board respecting the business. In consequence of that part of Mr. Hill's Report in which he states, that a considerable judgment had been obtaind against Weir's estate of which there remained unpaid as he understood, a balance of about [currency symbol] 500; and in consequence of the consent of General Benjamin Smith, Agent for the Creditor, to relinquish to the Trustees all the claim he might have to the lands of the said Weir, on their paying him the balance of said judgment, the Board passed a resolution directing the Treasurer to deliver to Gen. Smith, as soon as the said balance should be ascertained, such bonds to an equal amount, as he should approve. The Committee to whom Mr.Hills report was referred, recommend to the Board in their report that the Attorney for the District of Wilmington; as soon as he shall have established the amount due as above, be directed to settle with Genl. Smith for the same, and to deliver to him such Bonds as he may have in his hands of the shortest instalments, of an equal sum.

The Treasurer therefore finds himself at a loss how to act in this business; as by the resolution of the Board, the settlement with Gen. Smith is to be made by him; and by the report of the Committee, with which the Board concurred, it is to be done by the Attorney. Moreover the Treasurer believes him warranted in saying that the Attorney for that District has not at this time in his possession. Bonds to half the amount of the above sum, and he conceives it was the intention of the Board, to oblige Gen. Smith to settle this matter, with the attorney the Treasurer.

General Smith has not as yet come forward for s settlement; but the Treasurer, if he does not mistake , has understood from him, that the balance of the above mentioned judgment is nearly double the amount specificed by all Hill. Should this be found to be the case, would think it consistant with his duty to the Treasurer, (although justified by the resolution of the Board, which limits him to no sum) to pay a sum so much greater than what appears to him was intended to be allowed. He therefore requests the Board to give him such instructions as will be sufficient to obviate any difficultites that might attend the settlement of this business.

The Treasurer in his report of July 1796 observed to the Board, that he had engaged to allow his Agents in the collection of Donations a compensation for their trouble. In some of the settlements above mentioned the Commissions are stated as 2 1/2 [illegible]. Altho' no provision has been

9

Bonds; and he doubts not that many would in such case avail themselves of every advantage which they might conceive themselves entitled to claim in consquence of such refusal. As the Interest accruing on those Bonds amounts to several hundred pounds annually, he thinks it an object of some importance; and therefore requests the Board willl give him such instructions in that particular, as may serve to do away any doubts or difficulties that might arise on the subject.

The Treasurer has said above, that he had seen no reports from the Attorney for the District of Edenton. He has this day received from the said Attorney a statement of the Escheated Property in that District, which he thinks proper to lay before the Board. He has also received from Mr. Hill late Attorney for the District of Wilmington the sum of 115,,5/. which Mr Hill supposes to be the full balance due by him.

Gavin Alves Treasurer Raleigh December 4th 1797