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Council Chamber, July 23, 1917.
A Special meeting of the Common Council was held on this date to consider the renewing of the street lighting contract with the Charlottesville & Albemarle Railway Company. There were present Messrs. Elliott, Gleason, Graves, Long, Souder,Twyman and Wingfield.
EXTENTION OF STREET LIGHT CONTRACT FOR FIVE YEARS. The May stated that in accordance with the terms of the contract now existing between the City and the C. & A. Ry. Co. for lighting the streets, said contract would expire on September 1,1917, and that we had the right to renew same at the present rate ofpayment per light for either five or ten years, and further, that the said company had served on him the notice of expiration of said contract as set forth therein. Mr. Elliott, Chairman of the Gass & Light Committee, presented the following resolution, which was unanimously adopted, and which will be found spread on the Ordinance Book:
A Resolution extending the contract with the C. & A. Ry. Co. for street lighting, for five years from September 1,1917, and authorizing the Mayro to make the necessary endorsement on the existing contracts.
The meeting then adjourned. E I Caruthers, Clerk. W. F. Souder Jr., President
Council Chamber, August 9, 1917.
The regular monthly meeting of the Council was held on this date with the following members present; Messrs. Elliott, Forrest, Gleason, Long, Twyman and Wingfield.
In the absence of President Souder, Vice President Forrest occupied the chair.
Minutes of the previous meetings were read and approved.
The following from His Honor, the Mayor, was read and referred to the Ordinance Committee and City Manager;
IN RE SEWERAGE IN ANNEXED TERRITORY. To the Council and board of Aldermen: Gentlemen: Owing to the inability of the city to provide proper sewerage at present in all parts of the city, and, in view of the fact that there are many places in the new territory where water from bath tubs and kitchen sinks has been allowed to flow into the street drains, and knowing it would work a great harship on the people so situated to stop this flow of water without giving them sewerage, I recommend that section 361 City Code be so amended as to leave the question of dealing with these places in the hands of the Board of Health and City Manager. Respectfully submitted, E. G. Haden, Mayor.
REPORT OF CITY MANAGER. The City Manager and Engineer submitted his report for the past month, which was read, discussed, and that portion of same asking for instructions relative to the direction of the work of the Health Department was referred to the Public Safety Committee to bring in a report to the next meeting.
POLICE REPORT. Report of Chief of Police Damron for July showed cash fines $190.13; cases sent to jail in default,$96.50,Appealed $125.00:Parolled $10. and turned over to Clerk of Court for State,$10.00.
HEALTH REPORT. The Health Officer submitted his report for July, showing the city to be in good condition.
APPOINTMENT OF DELEGATES TO CONVENTION VIRGINIA MUNICIPALITIES. In the matter of appointment of delegates to the convention of Virginia municipalities, to be held in Lynchburg on September 18-20, the Mayor was authorized to appoint such delegates from the Councils as would agree to pay their own expenses.
RESIGNATION H.M.HANTZMON. Mr. H. M. Hantzmon, Sup't of Gas, presented his resignation which was referred to Gas & Light Committee and City Manager.
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REFERRED. A motion to appropriate the sum of $250. for the purpose of conducting a County and City Exhibit, following up the recent survey of the county, provided the County appropriate a like sum, was referred to the Finance Committee to report back.
IN RE. SECOND ST. & C. & O. CROSSING. The Mayor called the attention of the Council to certain correspondence he had had with the C & O Ry. relative to placing a watchman at Second Street crossing, and stated that their alternative proposition was either bells or an undergrade crossing. The Mayor was requested to notify the C & O Ry. Co. that they send a represntative to Charlottesville within 30 days for a conference with the Mayor and City Manager as to an undergrade crossing or watchman at said street, otherwise the City would apply to the Corporation Commission at the end of said time for relief.
REFERRED TO ORDINANCE COMMITTEE. The matter of issuing permits for fishing in the City reservoirs, fixing fees and restrictions was referred to the Ordinance Committee.
A resolution appropriating $200. to the City Fire Company was unanimously adopted. (See Ordinance Book for copy.)
On motion the Council then adjourned. EJ Carruthers, Clerk. W. F. Souder Jr., President.
Council Chamber, September 13, 1917.
The regular monthly of the Common Council was held on this date with the following memebers present; Messrs. Elliott, Forrest, Gleason, Graves, Long, Souder, Twyman and Wingfield.
The minutes of the previous meeting were read and approved.
SECOND ST. & C & O CROSSING. Supt. Gleason of the Clifton Forge Division of the C & O Ry. Co., was present and spoke to the body in thematter of Second Street crossing, which has been before the council on one ormore occasions for attention, and stated that in his opinion the warning gongs as proposed for the crossing should prove satisfactory to the City. After some discussion of the matter it was referred to the Street Committee and City manager to confer with Supt. Gleason and report back.
The following annual message from His Honor, the Mayor, was presented, read and ordered spread: MAYRO'S ANNUAL MESSAGE. September 13, 1917. To the Presidents and Members of the Councils: That you and the pulic may know the financial condition of our City, and also be able to form an idea of the progress that is being made, and the money spent, I submit the following figures. Estimated value of all property owned by the City, real and personal $854,000.00 Amount in the Sinking Fund ------------------------------------------------------- 172,825.00 Total assets of the City -------------------------------------------------------- $1,026,825.00 The bonded debt of the City $611,000. The floating debt of the City 45,364.00 Total indebtedness -------- $656,364. Revenues from all sources: For the year ending Sep. 1,1917 $189,003.48 Disbursements for year ---------- 216,135.97 Rate of taxation on tangible property $1.67-1/2 per $100. Rate of taxation on intangible property .30 per $100. The populaion of the City is about 12,000. I am sorry to report our expenditures so much greater than the revenues collected, but the detailed statements of the Auditor, City Manager and the Superintendents, which will be published, will show how and were the money has been spent. However, owing to the chaotic and unsettled conditions of the whole country, I advise that we move more cautiously and keep within the bounds of our revenues and, in preparing our budget for next year, we should make our plans accordingly. Then, when the clouds of war and unrest shall have rolled away, we can again take up the question of a bond issue for general improvement/ Respectfully submitted, E. G. Haden, Mayor.
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Police appointments and resignations. His Honor, The Mayor, sent to the Common Council notices of the following resignations and appointments in the Police Department: The Resignation of Mr. D. C. Grady on September 1st. The appointment of G. G. Burton on August 23rd as Boss of the chain gang. The resignation of G. G. Burton as boss of the chain gang on August 29th. The appointment of J. R. Gillum as boss of the chain gang on August 29th. The appiontment of Henry N. Foster a Special policeman from August 30th. The appointment of H. H. Cox as Special policeman from August 31st. The foregoing appointments were concurred in by the Council.
J. M. Brown relieved of charge for careing for Cemetery lot. Mr. J. M. Brown petitioned the Council that he be relieved from the usual charge for keeping up his section in the City cemetery. His petition had the endorsement of the Mayor and was granted by the Council.
Referred. Petition of residents of Ivy Road and Ellywood Avenue for better street lights was referred to the Gas & Light Committee and City Manager to report.
Referred. Petition of citizens of Preston Heights residing along Rugby Road for a water main and fire plugs from the stand pipe to the corporate limits along said road, was referred to the Water & Sewers Committee and City Manager, for report.
Police Report. Report of Chief of police for August showed Cash Fines $190.20: sent to jail in default, $238.00.
Report City Manager. The City Manager, Mr. S. A. Stecker, submitted his report for the year ending August 31, 1917, which was read and ordered to be filed.
The following financial reports were presented, read and ordered spread:
Treasurer's quarterly report/ REPORT OF THE TREASURER FOR THE QUARTER ENDING AUGUST 31, 1917.
| RECEIPTS | DISBURSEMENTS | ||
|---|---|---|---|
| Gas | $6,814.39 | Amt. overdrawn June 1st. | $11,255.18 |
| Water | 7,999.41 | Salaries | 2,965.83 |
| Taxes | 5,078.29 | Police | 2,482.71 |
| Capitation Taxes | 525.00 | Gas | 6,713.02 |
| Bank Tax | 5,885.47 | Water | 2,207.79 |
| Licenses | 1,741.54 | Sewers | 1,806.69 |
| Licenses, Annexed Territory | 42.50 | Incidentals | 2,199.34 |
| Fines | 591.76 | Streets | 12,044.36 |
| Cemeteries | 588.00 | Health | 447.16 |
| Dogs | 117.00 | Poor | 1,194.70 |
| Scavenger | 566.28 | Cemeteries | 698.93 |
| Interest on Taxes | 30.76 | Fire Department | 1,323.18 |
| Engineering Account | 375.00 | Interest on Bonds | 9,132.50 |
| Legal primary Fees | 130.00 | Lights | 1,972.67 |
| Sidewalks | 438.00 | Engineering | 403.21 |
| Streets | 31.53 | Police Uniforms | 270.50 |
| Fire Dept. U. Va. App. | 200.00 | Refunded Licenses | 25.00 |
| Fire Dept. Manure sold | 5.00 | Confederate Vets. Annuity | 200.00 |
| Police Incidentals | 80.00 | Sinking Fund | 7,120.00 |
| Perpetual care of Sec. | 50.00 | Primary Election fees retd. | 55.00 |
| Sewer Department | 20.49 | Interest & Discount | 520.00 |
| Ret'd by Confederate Vets. | 107.00 | ||
| Rent Meade Property | 255.50 | ||
| Bills payable | 27,000.00 | ||
| 58,673.01 | |||
| Amt. overdrawn Aug. 31, '17 | 6,364.76 | ||
| $65,037.77 | $65,037.77 |
Correct; E. I. Carruthers, Auditor.
Examined this 13th day of Sep., 1917 and found correct: J. E. Gleason, ) W. F. Souder, Jr., ) Finance Committee F. W. Twyman, ) City of Charlottesville.
Coupons. The Auditor reported coupons received for the quarter, as follows; From W. G. Steele, Treasurer, $5,787.50 From Mercantile Trust & Deposit Co/, 6,232.50
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Auditor's Annual report. AUDITOR'S REPORT FOR YEAR ENDING AUGUST 31,1917. -o-o-o-o-o-o-o-o-o-o-o-o-o-o--o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o
| Receipts | Disbursements. | ||
|---|---|---|---|
| Gas | $30,850.83 | Salaries | $12,714.13 |
| Water | 32,454.15 | Police | 9,317.13 |
| Taxes | 80,993.25 | Gas | 35,547.60 |
| Licenses | 25,249.57 | Water | 13,245.37 |
| Licenses, Annexed Territory | 1,203.58 | Sewers | 4,981.46 |
| Fines | 2,745.28 | Incidentals | 9,071.52 |
| Cemeteries | 2,616.50 | Streets | 31,860.68 |
| Streets | 439.08 | Health | 1,634.26 |
| Sidewalks | 1,031.86 | Poor | 4,421.37 |
| Scavenger Tax | 2,194.29 | Cemeteries | 2,489.33 |
| Rent Gas House Property | 49.50 | Fire | 6,523.25 |
| Rent Old Hospital | 75.00 | Int. on Bonds | 28,060.00 |
| Rent Meade Property | 550.00 | Schools | 23,300.00 |
| Incidentals | 35.85 | Light | 7,736.20 |
| Perpetual Care Cem. Lots Fund | 100.00 | Interest & Discount | 1,190.00 |
| Fire Department | 225.00 | Summer School | 500.00 |
| Interest on Taxes | 121.28 | University Hospital | 5,000.00 |
| Police Incidentals | 147.50 | Sinking Fund | 14,240.00 |
| Gas Deposit Acct. | 23.00 | Gas Improvement bonds ret'd | 2,0o0.00 |
| Dog Taxes | 729.00 | Police Incidentals | 481.15 |
| Engineering Acct. | 500.00 | Primary Fees refunded | 55.00 |
| Legal Primary Fees | 130.00 | Refunded Linces | 25.00 |
| Bank Taxes | 5,885.47 | Gas Deposits refunded | 10.00 |
| Sewer Department | 20.49 | Engineering Account | 1,282.52 |
| Refund from Confed. Vet. App. | 107.00 | Confederate Veterans | 450.00 |
| Total revenue | 188,478.48 | Total | 216,135.97 |
| Bills payable | 53,000.00 | Bills Payable | 33,000.00 |
| 249.135.97 | 249,135.97 |
Report Sinking Fund. REPORT OF THE SINKING FUND COMMISSIONERS FOR THE YEAR ENDING AUGUST 31,1917. -o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o-o
| Bal. fund Sep. 1,1916 | $150,954.40 |
|---|---|
| Received from City | 14,240.00 |
| Income on Securities | 7,631.25 |
| Amt. in fund 9/1/1917 | $172,825.65 |
| Bal. on hand 9/1/1916 | $534.40 |
|---|---|
| Annual appropriation city | 14,240.00 |
| Interest received on securities | 7,651.25 |
| Gas. imp. bonds redeemed | 2,000.00 |
| Birch & Mehring bond paid | 1,250.00 |
| H. H. Russell bond paid | 600.00 |
| Total cash receipts | 26,275.65 |
| 4 $1,ooo Eugene Robertson 6% bonds | $4,000.00 |
|---|---|
| 1 $1,000. Ida M. & R. B. Simpson 6% bond | 1,000.00 |
| 4, $1,000. Va. Ry. & Power Co. 5% bonds | 3,650.00 |
| 5, $1,000. Charlottesville Ice. Co. 6% bonds | 5,000.00 |
| 5 $1,000. "Meade" property 6% bonds (City) | 5,000.00 |
| 18,650.00 | |
| Cash uninvested 9!1!1917 | 7,625.65 |
| 26,275.65 |
| 4% securities | 42,000.00 |
|---|---|
| 4-1/2% " | 34,000.00 |
| 5% " | 9,150.00 |
| 6% " | 80,050.00 |
| Total | $165,200.00 |
| Cash on hand | 7,625.65 |
|---|---|
| Securities | 165,200.00 |
| Total | $172,825.65 |
Report School Board. Dr. J. G. Johnson, Superintendent of Schools, submitted the annual report of the receipts and disbursements for the benefit of the City public schools for the year, which was read.
Gas report. Supt. H. M. Hantzmon, of the Gas Dept., submitted his report for the fiscal year.
Water report. Supt. C. D. Carter, of the Water & Sewers department, submitted his report for the fiscal year.
In re. discount on Gas Bills. Lost/ The following, offered by Mr. Twyman, was adopted by a vote of 5 to 2 (Ayes, Forrest, Gleason, Long, Souder and Twyman. Noes, Elliott and Wingfield) The Board of Alderman did not concur in the motion. Resolved, by the Common Council, The Board of Aldermen concurring, That the discount of 10% now given on gas bills when payment is
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made by the 10th of the month, be abolished, and a flat rate of $1.25 be established. This rate to become effective Nov. 1, and notice of such change be published in the Progress for 15 days as soon the advance is passed. Resolved, further, That the price of coke be fixed at $4.50 per ton.
IN RE. furnishing water to C & O Ry. Co. The following offered by Mr. Twyman was unanimously adopted, but the Board of Aldermen did not concur, referring the matter to the Water Committee and City Manager to be taken up with the C & O Officials to determine whether or not the can secure some water from another source until our supply catches up.
Resolved, by the common Council, the Board of Aldermen concurring, that Whereas the water in our two reservoirs has become so diminished through excessive use and protracted drought that we feel that we should cancel the contract witht the C & O Ry. Co., dated July 1,1914, which provides for cancellation under such circumstances, therefore be it Resolved, That the Mayor be directed to notify the C & O Ry. Co. that on and after Nov. 1,1917, the City will not furnish any water and that the contract will terminate on said date, Nov. 1,1917.
The following resolutions,offered by Dr. Forrest, were adopted; A Resolution appropriating $500. towards uniforms for the Albmarle Rifles. A Resolution appropriating $250. for County & City exhibit.
The following, offered by Mr. Gleason, Chairman of the Finance Committee, was adopted;
A Resolution appropriating $59,640.50 covering the expenses of the City Government for the quarter ending November 30,1917.
See Ordinance Book #1 for the above resolutions.
On motion the Council then Adjourned.
E. I. Carruthers, Clerk. W. F. Sounder Jr., President.
COUNCIL CHAMBER, September 17, 1917.
A special meeting of the Council was held on this date to consider the question of giving the C & O Ry. Co. a six months' option on the "Meade" property. There were present Messrs. Elliott, Forrest, Gleason, Graves, Long, Souder, Twyman and Wingfield.
The folowing,offered by Mr. Long, was unanimously adopted:
Option on "Meade" property to C & O Ry. Co. Resolved, By the Common Council, the Board of Aldermen concurring, That the Mayor be and he is hereby authorized to grant the C & O Ry. Co. a six months' option to purchase the "Meade" property at the price of $15,000, and to execute a proper contract of option on behalf of the City.
The meeting then adjourned.
E. I. Carruthers, Clerk. W. F. Souder Jr, President.